Haley Kaiser
In a city as historic as Philadelphia, being organized is a must. Organize the lines, the tourists and tours, and everything involved in visiting such a great city. The businesses that dot the capital also need to be on top of their game, and what better way to make 2019 the year you succeed than by getting properly organized?
How organized your office space and employee’s spaces are can be directly indicative of how organized your entire business is. Also, the organization is about more than just cleaning up and getting rid of outdated paperwork. It’s about the inner workings of your business, as well as how your staff interacts. With our suggestions, you’ll have your business organized in Philadelphia in no time.
De-Clutter Your Office Space
First things first, your business needs to be clean. There is nothing more intimidating than an office filled to the brim with paperwork, clunky technology, and clutter. By paring down what you actually need in your office for it to be functional and what’s just extra is an important step in maximizing your space and storage. The same goes for the rest of the space throughout the office, including your employee’s areas.
If your current furniture doesn’t allow for an organized space, now is the time to upgrade. For you to truly become organized, you need the resources to do so. The process of purchasing new and getting rid of the old can quickly get disorganized itself.
Do the due diligence of making a checklist to guide you through the process. Allocate budget for haulers to mess of getting rid of the old furniture. Or, decide to sell the old furniture and put the profit towards your upgrades!
If there are items you don’t want to recycle, you can always invest in a storage space like Metro Self Storage. With units from 3×5 all the way up to 25×80, as well as parking spaces for company vehicles, it’s a great option to keep your stuff tidy and safe. Especially in the interim of selling and replacing furniture.
Get on Top of Your Appearance
Once your business is de-cluttered, things need to look aesthetically pleasing. Once your business is de-cluttered, things need to look aesthetically pleasing. With so many businesses in Philadelphia, you want to make sure you make a great first impression. After all, people could just go to your competitor down the street. A great way to draw people in is with a clean and tidy appearance.
Routinely make sure that your windows are cleaned, signs are in good repair, and that anything a customer can see is done up nicely. Create an inviting lobby space where your guests can not only wait but get comfortable and feel appreciated by providing refreshments and snacks.
By making things look good, your office will be more productive, and thus more amenable to an organized work day. Chaos breeds chaos, so if things ever start to look a little messy, take action against it and get everyone back on track.
Go Paperless
We use so much unnecessary paper these days, and a great way to organize your business is to go green. Send items and memos via email or communication platforms like Slack and Trello. Not only will you get rid of paperwork you don’t need, but you’ll be using cutting edge technology to get rid of extra clutter. Your customers will thank you too.
People vastly prefer receiving an email they can archive than bills and communications in their mailbox that they either have to store, causing their own clutter, or just throw away. By going paperless you’ll make organization fully online or in your network, as well as saving the Earth at the same time.
Organize Your Work Day
Schedules make the world go around in business. If your day isn’t organized, then your business won’t be. Keep a clear schedule for your day-to-day operations, as well as long term. This can be anything from a daily agenda on what you and your team hope to accomplish to down-to-the-minute meeting and task times.
However, this needs to be a system that can be implemented into a business-wide organizational plan. When everyone knows where they need to be and what they need to be doing, things go a lot smoother.
You can help this by getting rid of outdated technology and upgrading to better computer programs, systems, and networks. Look at how you want your business to grow and find the best solutions to keep you organized so that can actually happen.
Stay on Top of It
When you receive an email, answer it. When someone asks you a question, answer it. If there’s an opportunity to meet with a client, do it. If you organize your working style to be productive, your business will follow suit. By being proactive, you’ll be setting yourself up for success, as well as your business.
Make a to-do list every day and encourage your co-workers to do the same. This will keep everyone organized in their daily tasks as well as remind them to get things done in a timely manner instead of relegating them to the back of their minds to either be forgotten about or done later than they needed to be.
If a traditional to-do list has failed you or your employees in the past, consider trying new to-do list methods.
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Organizing your business in a city as vibrant and busy as Philadelphia is a daunting task, but with the above suggestions, you’ll be organized in 2019 with no problem.
Guest blogger, Haley Kaiser, has a passion for creative writing, blogging, and exploring the outdoors. Among her favorite topics are Arizona sunsets, Midwest greenery, and craft beer.
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